Why SharePoint and How It Can Improve Business Efficiency?

When we talk about collaboration platforms, SharePoint is a name that often comes up, and for good reason. Developed by Microsoft, SharePoint has evolved far beyond its initial design to become a multifaceted platform that caters to a wide range of business needs.

Be it real-time communication among team members, managing data, or streamlining workflows — SharePoint has got you covered. Scroll down to learn more about SharePoint and discover how it can improve business efficiency.

Section 1: What is SharePoint?

Put simply, SharePoint is a collaboration platform that has evolved to serve a variety of business needs. Here are its core functionalities and features make it a standout choice for businesses:

Core Functionalities and Features

• Document Management: Store, edit, and share documents securely and in real-time. No more emailing files back and forth.
• Team Collaboration: SharePoint offers a centralized space for your team to work together on projects, share updates, and meet deadlines.
• Workflow Automation: SharePoint comes with automated routine tasks like approvals and data collection, so you can focus on what really matters.
• Intranet Portal: A one-stop-shop for all company announcements, resources, and internal communications.
• Data Analytics: Track team performance and generate reports right from the dashboard.
• Customization: Tailor SharePoint to fit your business needs. It's not a one-size-fits-all platform.
• Security: Keep your data safe with robust security features like end-to-end encryption and customizable user permissions.

Section 2: The Versatility of SharePoint

You may think SharePoint is only for big leagues; however, that’s far from the truth. In fact, Gitnux SharePoint Statistics - 65% of small to medium-sized businesses prefer using SharePoint.

The Numbers Speak

SharePoint has over 200 million active monthly users, and it’s not just the Fortune 500 companies that are adding up to make these numbers.

Market Share

According to areport from Gitnux, SharePoint's market share in the Content Collaboration segment is a whopping 75%. That tells you that SharePoint is doing something right for businesses of all sizes.

Why Small Businesses Love It

One of the most significant aspects of SharePoint is its ability to scale up according to growing business needs. So, as your team grows, SharePoint grows with you, and without any hiccups.

The takeaway from this is SharePoint allows you to meet your specific needs. It is not about the size of your business; it is about how efficiently you can run it. And SharePoint is here to help with that.

Section 3: How to Use SharePoint for Document Management

The Fundamentals of Document Management in SharePoint

SharePoint’s robust document management system is a lifesaver when it comes to dealing with a jumble of files and folders. It is not about storing files; it is about accessing them easily. And that’s where SharePoint comes in. It allows you to store your files securely and collaborate on them efficiently.

Version Control: Say Goodbye to Multiple File Versions

We have all been there - multiple versions of the same document and the utter confusion about which is the latest. However, SharePoint eliminates this chaos and it comes with a version control feature. It keeps a history of all changes made and allows you to revert to previous versions when you need. This is particularly helpful if you want to track your edits and maintain document integrity.

Access Permissions: Control at Your Fingertips

When you are figuring out how to use SharePoint for document management, one of the first things you will notice is the ease of setting access permissions. You can set specific permissions for each file or folder. You can also determine who can view, edit, or share them. This level of control ensures that sensitive documents remain confidential and accessible only to the authorized personnel.

Real-Time Collaboration: Seamless and Efficient

The real magic of SharePoint is its collaboration features. It allows you to team to collaborate in real-time and gives you all a platform to edit, and work on the same document simultaneously. This eliminates the need for sending updated versions back and forth and ensures that everyone is always on the same page.

Be it version control, customizable access permission, or real-time collaboration features — SharePoint brings everything under one roof and makes it an indispensable tool for businesses aiming for top-notch efficiency.

Section 4: SharePoint for Team Collaboration

The Power of SharePoint Teams

If you are looking for a space where your team can truly collaborate — SharePoint Teams is where it’s at. It is not just a chat room; it is an integrated workspace that is designed to bring your team together. Here, it allows you to share your files, manage projects, and even hold virtual meetings.

Collaboration Equals Productivity

According to Forbes, effective collaboration can significantly improve productivity. SharePoint Teams is built on this very principle - remove barriers for remote teams and facilitate seamless teamwork.

Real-Time Updates and Notifications

Another standout feature of SharePoint Teams is the real-time updates. Whether it is a new task assignment or an updated document, everyone stays in the loop - ensuring that everyone in the team is always aligned.

Data-Driven Insights

A recent report from Statistaindicates an increase in collaboration activity across Microsoft 365 tools since COVID-19. And SharePoint Teams contribute to this trend by a great share. It allows organizations to understand dynamics and performance via real-time analytics - so, the teams can take a glance of what’s going on in their organization and can make every process effective.

Section 5: Customization and Scalability

Tailored to Your Needs

SharePoint isn’t a one-size-fits-all solution. It is highly customizable.

Additionally, it is important to note that customization isn’t just about aesthetics, it is about improving efficiency. According to Gitnux SharePoint statistics,SharePoint workflows, for instance, have been shown to improve efficiency and reduce manual work.

Section 6: Security Features

SharePoint takes cybersecurity seriously and includes features like data encryption and user authentication.

Section 7: Cost-Efficiency

Value for Money

SharePoint might have a higher price point compared to some other collaboration tools. However, according to Forbes comparisons,its extensive features and customization options offer a better ROI compared to other platforms.

Conclusion

All in all, SharePoint is a multifaceted platform that excels in document management, team collaboration, customization, and security. Its robust features facilitate effective teamwork. Plus, SharePoint contributes to business efficiency and better ROI compared to other platforms.